How to Choose the Right Task Management Tool for Your Organization
Project management is full of challenges and hurdles but with the best task management tool, you can overcome these easily.
Times have changed and technology is advancing at a rapid rate. There is a plethora of task management tools or software available for project managers to use. While this makes your job easier, choosing the best task management tool can be difficult.
This article will guide you in how to choose the right task management tool for your organization.
Contents
Identify your goals and challenges
Before you choose a task management tool for your organization, you need to identify the goals of the project and the probable challenges that the team might face. Every software is not equipped to handle all kinds of tasks and challenges. There are certain tools that deal with only a certain kind of task.
Different projects have different needs. Some require software that is specially focused on budgeting and resource allocation while others might require software that facilitates effective communication with their team.
You need to figure out the needs of your organization and project. Based on this, you can do your research and find yourself the best task management tool out there.
Create a list of tools
We understand how vast the current market is when it comes to task management tools. While there is a tool suitable for each organization, it can be difficult to find the right one among so many. Hence, the best system is to create a list of task management tools. You can divide this list into two categories for your convenience:
- Best task management tools for small businesses
- Best task management tools that are available for free
The list should consist of all the tools you have come across. Make sure to conduct some preliminary research on each one to ensure that you select the best one available. Different companies and projects have different needs, so you should also choose a tool that suits the needs of your organization.
Test every app yourself
Before you decide on which app to choose for your organization, you must test every app for yourself. This will help you realize what are the problems or difficulties you might face while using the app for your project. The best task management tools will offer you a free trial period. You can use this period to test its features and whether they suit your company.
Only with access to the entire software package will you be able to understand just how well-suited the software is to your needs. A truly great task management tool will make your life easier in terms of organizing and managing your tasks. So if you have a lot of trouble navigating an app, it is a sign for you to move on.
Check for the following things before choosing a task management tool:
- Task creation
- Dashboard view
- Search option
- Notifications
- Customizations
- Complete security
- Function allowing reporting of bugs
- Tools for finances
Consult your team regarding the apps
Never leave your team out of the decisions you make. It is only with their cooperation and collaboration that the project will ultimately succeed. Hence, you must inform your team members about the team task management tool that you choose. They need to be on board with your plan to invest in software.
Once again, using the trial period provided by the software will lead your team to figure out the issues and benefits the app has. You can test drive the app in the following ways:
- Provide access to members with varying levels of permission.
- Create tasks as well as subtasks. Assign them to the members to see what their experience is like.
- Customize the notifications together.
- Assign deadlines, milestones, and whether you are able to mark the items that are completed.
Get feedback from the team members
At the cost of sounding repetitive, we would like to point out how important the role of your team members is in every project. Hence, after testing the app and going through every feature it has to offer, you need to get your team’s feedback. Even if it is ranked as the best task management tool in the world, the team must approve before you make a decision.
You can either conduct personal interviews with each member, draw up survey sheets, or meet the entire team for their feedback. Their experience matters, and you must take it into account.
Task management tool: summing up
There is no dearth of task management tools in the market. However, choosing the best task management tool can be a real ordeal. We have listed a few ways in which you can select the right one. We hope this list helps you find the most suitable task management tool for your organization.
