Step Up Digital Monitoring Strategy With These 7 Tips
With the advent of the COVID-19 pandemic, a great majority of people are still working from home. Businesses were digitally tracking their employees’ performances even before this crisis struck. But now, it’s of utmost importance that every company should step up its digital employee monitoring strategy.
To help you with this very task, we will share seven tips to beef up your remote monitoring protocol in today’s article. After that, we will discuss a popular digital employee tracking app that businesses are using to track their workers’ productivity and time management.
7 Steps to Strengthen Your Remote Monitoring Strategy
Most companies do not even know what they are doing right, and what aspects of their plan fail them. So, it would help if you started with:
Knowing What Needs to be Monitored
First and foremost, you need to figure out why you are trying to monitor your employees. Do you want them to manage their time better, increase their productivity, perform better at their jobs, or something else entirely? Once you identify your needs, you are ready to move on to the second step.
Finding the Best Employee Monitoring App for Your Requirements
Now, it is time for you to choose the best PC, tablet, or phone tracking app according to your goals. This is an important juncture. If you don’t pick the right application to cover your requirements, it will derail you from moving towards your new and improved tracking system. Also, you need to buy these services and apps that can cost you hundreds or even thousands of dollars. That is why it is in your company’s best interest not to take this step lightly.
because usually, it is the handheld devices that keep your employees from focusing on work. Social media apps, instant messages, and other similar VoIP-based applications can be a definite distraction. In an attempt to guide you better, we will discuss a smartphone monitoring app in this article at a later point. But all this can wait for now as you move on to the third way that can improve your monitoring plan.
Making the Right Policy
In light of the latest set goals and a new app, you will need the perfect policy for you and your workers. Most companies adapt to the Bring Your Own Device policy, also referred to as BYOD policy for short. As most companies cannot bear the expense of issuing every employee a company device, they opt to design and follow this BOYD protocol.
However, if you think your organization can handle giving each worker a company-owned phone or PC, then you might not need it. You can develop a different type of policy better fitting your employee tracking requirements. Once this part is over, you are ready for the next one.
Introducing Your New Policy to the Employees (Be Transparent)
It would help if you remained transparent as you introduce the steps you will take to monitor your staff members. Nobody wants to be overseen at each breathe that they take or every movement they make. So, clear those misunderstandings (if any) and let your staff know exactly what parameters will be monitored in detail. This will help build trust between you and your employees and further your goals of bettering the organization’s digital monitoring strategy. Note: You will need your employee’s approval to monitor them in the first place.
Being More Communicative of Your Findings
Following all these steps will finally give you tons of data regarding your workers’ performance. And if you got our second tip down successfully, you are on your way to success. However, you will need to be open about your findings and share them with your staff members. This will help you address any issues with their time management, productivity, or other work-related matters. So, communicate your concerns with your employees frequently to help them get a better understanding of their assessment. And to reassure them how the new monitoring system is working to their benefit as well and not just you or your organization.
Digital Monitoring Strategy: Getting Your Staff’s Feedback
Do not forget that you are trying to monitor someone and that someone might very well not appreciate it. This is a two-way street. So, you will have to lend an ear to the concerns of your workers as well. For them to trust your tracking plan, you will need to resolve their issues first. Keeping that in mind, make sure you have a way to obtain feedback from your employees once the improved digital tracking strategy is in place.
Admitting You Are No Exception to the Rules
Accept the fact that even if you are the boss or part of the upper management, you cannot escape from the system’s clutches. You cannot subject your employees to a remote monitoring app while leaving yourself out of the loop. You will need to lead by example. It will be best to show your staff how you increased your productivity after implementing your strengthened employee monitoring plan. Because this will only work if you are available for your remote workforce while following the latest protocol yourself in every way they should be.
Those were all our tips for reinforcing your digital monitoring plan. Now, moving towards the app we mentioned earlier, XNSPY is one of the first smartphone monitoring apps to be introduced for keeping track of employees. It has a vast and intuitive set of features that can help you monitor and assess your workforce’s time management and overall productivity.
XNSPY is a Subscription-Based Service
You can choose from two of the versions available, either Basic or Premium. As the name suggests, the basic version offers the most basic features. And you can pay for it on a monthly, quarterly, or yearly basis. Currently, the basic version is offered at USD 4.99 per month (with the yearly plan). While for the same period, the premium package costs USD 7.49 a month. So, to access all its phone monitoring functions, you will need to buy the premium version.
The XNSPY digital monitoring app is completely functional on Android and iOS. It supports all Android devices installed with Android version 4 and higher. On the other hand, all Apple phones and pads, running on iOS 6.0 and higher, are within its list of supported devices.
Digital Monitoring Strategy: How Can It Help You?
If we go over every one of its features in detail, this article will become an exhaustively long read. So, we will only talk about some of its salient functions that can help you oversee your staff members.
After the app is installed on your employee’s phone, you can use its call monitoring features to get all the information on calls missed, received, or made using the target devices. This information includes time and date stamps. If you want, you can enable the call recording option and listen to all the calls later. That can be useful to keep track of any communications done between your employee(s) and client(s).
XNSPY can also tap into the SMS, instant messaging, and various social media apps to let you view all conversations done over text messages, instant messenger, Facebook messenger, WhatsApp, Instagram, Skype, Viber, Tinder, etc.
One of its features, the Remote Phone Access, enables you to listen in on the target phone’s surroundings, take screenshots, find out its location (GPS & Geofencing), wipe data, or check the usage of all apps. This can help you block any unwanted apps that are diverting your employee’s attention elsewhere.
A special function of the XNSPY monitoring app is the Watch List Alerts that allow you to set up watch lists for specific words used, contacts made, or areas entered. For example, if you are in the logistics and transportation business, you can get alerts when your employees enter a specified area you want them to avoid.
In the end, we want you to know and this is not the only employee tracking app out there. There may be more than you are imagining. So, you can always browse the internet to find another application that better fits your criteria. Just make sure you are making a safe choice for yourself and your employees!