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How to Reduce the Amount of Spam Email?
Spam emails might seem like a simple issue to solve. But nearly 70% of Google mail servers are filled only by spam email. It is estimated that every person using an email address for more than five years has an average of 2500 spam emails in their inbox. People receive spam emails daily, and most of them go unopened.
But the ones opened might cause severe damage to the computer if they are malicious. With cloud computing and the internet ruling the world, technologies to extract and filter the data based on its quality are arriving fast.
One important use of such data quality maintaining technology is fighting spam emails. Companies designing custom security software for a business or automatic bots to answer emails often encounter the problem of handling many spam emails.
Spam emails have three primary purposes.
- First, they gather your email address to build a list and send promotional emails to make you buy a product.
- Over half of the emails sent worldwide are spam emails, as per a Forbes article. Not all of them are harmless. Many contain malware that might damage the system and steal information from it.
- Spam emails might intend to collect information from you by showing you scam forms and using them later for identity theft.
Individual Habits to Avoid Spam
People should act responsibly and follow a few steps to prevent the accumulation of spam in their email inboxes. If each employee acts responsibly, a business will benefit on the whole, and the unwanted spam emails the employees open will not affect the system both in the office and their home.
Internet companies will save lots of money on server space and maintenance, and individuals will have a safer and cleaner inbox. The simple habits will also help you feel refreshed and accomplished as most people unconsciously connect a cleaner inbox with a task well done and finished processes.
Keep your work or business email private and secure. It is wise to use a paid email service for your job. Please do not share it on social media or subscribe to numerous websites using the work email id.
Unsubscribe from the email lists you hardly have the time to open and check. Many of us save some good emails hoping to read them later. But mostly, it never happens even after years. Make up your mind to unsubscribe from such lists. Ensure to:
- Unsubscribe from unwanted lists every day for one week to prevent more spams emails from accumulating in your inbox.
- Do not subscribe to any new newsletter or irresistible offer online unless you read the emails marked significant already.
- Install a spam filter to avoid numerous promotional emails and mark certain emails as spam. These emails will usually have an attachment and show a warning from your antivirus or email provider like Gmail.
- Once you mark an email as spam, all the emails received from the same address will go to the spam folder. Avoid opening the attachments in such emails mindlessly not to corrupt your system with malware.
- Take time to delete the old spam emails and organize the entertainment emails in proper folders. Do not open an email from an unauthorized source, even if the subject line is beautiful. Please do not click on attachments from strangers, no matter how attractive their service might sound, before verifying their authenticity.
- Do not trust charity emails blindly as many of them are spam emails, and the money you contribute online by clicking on the links provided reaches only scammers. Check the actual website of the charity you want to contribute to and pay cash directly instead.
- Do not reply to spam emails by giving any details without thinking. Cybersecurity software designing companies often state that the employees are the weakest link and the primary security threat in any office. Their irresponsible information disclosure often causes million-dollar losses.
- If you are shopping online or agreeing to the terms and conditions of any website, look for checkboxes that already have a tick mark. They usually state you agree to receive promotional emails from the company. It is wise to uncheck them to avoid more accumulation of spam emails.
- Microsoft Outlook has a Junk Email filter, and Gmail has an automatic spam folder. Mark the unwanted emails as spam or junk, and they will not stay in your inbox anymore.
- Web beacons often download themselves when you open a spam email; they usually come in the form of images or gifs and install unwanted malware along with them. Cancel such unwanted downloads and mark the email with the web beacon as spam.
How to reduce the amount of spam email?
Spam emails can be controlled using these ten steps easily. You have to develop these habits and incorporate them into daily email usage. If you receive an email you think might be very useful, read it, take notes and delete it once done. Please do not click on links from unknown email addresses to buy products, as they might be spam emails.
If you doubt whether the email is spam or not, note the sender’s name and check the details about them on Nuwber. Mark the email as spam if Nuwber information and their information about themselves contradict.
Using third-party software like SpamTitan and Spamfighter to keep your inbox safe is also advisable, especially for work emails. New technologies that revert spam emails to a different email address and important emails to the actual email ID are also under development by Mozilla.
How to reduce the amount of spam email: conclusion
It is hard to believe nearly 320 billion spam emails are sent regularly every day. The fight against spam emails cannot be won unless everyone takes their internet privacy and email security seriously.
Spam emails will not accumulate in your inbox if you follow these ten steps. Creating awareness about the various issues spam emails might cause is the first step in combating them. All the new internet users must be taught about spam handling right from the beginning of their internet journey.