Pros and Cons of Using Microsoft Power Apps
✨ Key Points
Power Apps enables fast, low-code app development and works best for internal business tools and automation.
Deep Microsoft integration is a major advantage—but also creates dependency on the Microsoft ecosystem.
Licensing and scalability should be carefully evaluated before using Power Apps at scale.
Microsoft Power Apps is a core part of the Power Platform and has become a widely adopted tool for building custom business applications.
Designed as a low-code platform, it allows teams to create apps quickly without starting from scratch—while still giving experienced developers room to extend functionality.
In 2026, Power Apps is used across departments to automate workflows, modernize legacy processes, and connect data from Microsoft 365, Dynamics, and third-party services.
Its growing role in digital transformation makes it powerful—but not without trade-offs.
Below is an up-to-date look at the key benefits and limitations of Microsoft Power Apps, so you can decide if it’s the right fit for your business.
Pros of Microsoft PowerApps: Pre-Built Connectors
Your business data is stored in a data source, and you need a connection to bring it to your app.
PowerApps has connectors to many popular services and on-premise data sources like Office 365, SQL Server, SharePoint, Salesforce, and Twitter.
SharePoint Lists and Excel Sheets are the primary data sources, but there are over 450 data connectors you can connect to easily.
When evaluating the pros and cons of Microsoft Power Apps as part of a Microsoft DevOps solution, it’s important to note its seamless integration with databases like SQL Server 2019, which significantly strengthens data-driven and enterprise-grade applications.
However, it’s essential to ensure you have the correct procedures in place for a smooth download SQL Server 2019 process to leverage this capability fully.
Enhanced Speed
Microsoft PowerApps facilitates the rapid development of custom apps by eliminating the most time-consuming elements in app development. These elements include creating links from form fields to code and creating user interfaces that are replaced with a drag-and-drop interface.
With drag-and-drop components, you can prototype your app on the interface hence developing a new app faster. You can also create apps by using a blank canvas in the PowerApps Designer, existing Power Apps Portal templates, or an existing SharePoint Online list.
AI Capabilities
PowerApps enables you to build and publish apps with AI without writing code, using pre-built templates or guidance. With this platform, you can easily add intelligence to business apps and eliminate the need for AI developers and data scientists.
With the platform’s highly advanced AI capabilities, you can quickly complete mundane tasks like text classification, binary classification, and object detection. Others include business card reading, form processing, and customer testimonials.
Security
When a business starts using PowerApps, there may be concerns about how to restrict user access and certain information in the app. But this should not be a problem really; this secure platform uses the Microsoft Dataverse that, implements a role-based security model.
Microsoft has implemented functionality into PowerApps to ensure that it’s secure and that privileges can be granted only where necessary.
You can set up four layers of security on your app. These include app-level security, which restricts security to the app, and form-level security, which allows specific security groups to access particular forms.
Low Cost
PowerApps is a low-code platform with relatively low development costs. Pay-as-you-go is the most common plan at $10 per month, per app, and per active user.
The subscription plan is $5 for the “per app” plan. The “per use’ plan costs $20 per month with access to unlimited portals and apps.
To put things into better perspective, your company can expect to pay about $100 per 100,000 page views, which is well worth the returns.
Cons of Microsoft PowerApps: Limited License Use
PowerApps licensing is constrained under the Microsoft 365 umbrella and can only operate within the licensed business domain.
Also, the license model comes with many plans that can confuse users. It only restricts some connectors to higher tiers only.
PowerApps is created within the business context. You can’t use it outside your organization.
Users can only share content with colleagues and guest users with PowerApps licenses and Directory accounts.
Limited Capabilities
The system creator only utilizes blocks pre-defined in a given platform. This can be a little problematic when you want to develop a customized app, and the existing blocks don’t support the required features.
The platform also poses some problems handling big loads. If the number of users increases, you must rewrite the app using code.
Can’t Publish on Stores
PowerApps is a standalone app under the Power Platform, not for public use. It works within the Office 365 system alone.
This means you can’t host your apps on Apps Store, Win Store, and Google Play which makes it quite limiting.
Conclusion
Microsoft PowerApps has its fair share of limitations, such as limited use of its license, limitations in its capabilities, and the inability to publish on stores like Apps Store and Google Play.
But overall, it’s powerful, and most businesses that use it for their custom app development swear by its efficiency.
On the positive side, PowerApps’ enhanced speed lets you develop apps fast. With an easy-to-use intuitive interface, you can apply its AI’s capabilities to tasks like text classification, binary classification, and object detection.
